Stop Wondering Where to Start with AI

    Get Your Custom Implementation Roadmap in 90 Minutes

    For mid-market companies ready to move from AI curiosity to concrete action.

    Ready to implement AI but overwhelmed by the possibilities? Different teams pulling in different directions about priorities? Not sure what’s actually achievable with your current resources?

    Our strategic AI whiteboarding sessions cut through the confusion. We help you move from “we should do something with AI” to a clear, prioritized action plan.

    Through focused collaborative sessions, we identify opportunities that align with your goals and capabilities, then provide comprehensive consulting support when deeper organizational transformation is needed.

    What is an AI Whiteboarding Session?

    A structured 90-120 minute strategic planning session that transforms your AI ideas into a prioritized, actionable roadmap. You’ll leave with a clear implementation plan – whether you work with us or take it to other vendors.

    AI Whiteboarding Session

    Your Strategic AI Starting Point – From Confusion to Clear Action

    Our 90-180 minute strategic whiteboarding sessions aim to transform AI curiosity into actionable roadmaps. We work together to move from uncertainty to clear implementation plans.

    Ideal For:

    • Organizations ready to implement AI but seeking strategic guidance
    • Organizations with AI budget allocated but unclear on priorities
    • Leadership teams needing stakeholder alignment on AI initiatives
    • Companies who’ve attended AI training but need practical next steps

    What You Receive: Your Complete AI Implementation Blueprint

    After your session, you’ll receive a comprehensive AI Implementation Roadmap: a 12-20 page strategic document that becomes your organization’s AI playbook. This isn’t generic advice; it’s a custom blueprint built specifically for your business, complete with:

    • Prioritized Project Portfolio – Every AI opportunity ranked by our proven effort/impact methodology, with clear rationale for sequencing
    • Detailed Implementation Specifications – Baseline technical requirements, success metrics, and resource needs for each initiative, written so any qualified vendor can bid accurately
    • Phase-by-Phase Timeline – Realistic 3-phase roadmap (0-3 months, 3-6 months, 6+ months) with dependencies mapped and key milestones defined
    • Budget Planning Framework – Cost estimates and ROI projections for initial project(s), helping you secure internal funding and set realistic expectations
    • Vendor-Neutral Requirements – Technical specifications that prevent vendor lock-in and enable competitive bidding
    • Risk Assessment & Mitigation – Potential challenges identified upfront with recommended strategies to overcome them

    Our Collaborative Process

    Our proven 7-step process takes you from scattered AI ideas to a clear implementation roadmap in 90+ minutes. 

    We start by aligning your team and identifying your specific business goals, then systematically discover opportunities across every department in your organization.

    We then explore ambitious AI applications you may have dismissed as too complex, create a phased roadmap with realistic timelines, and help you decide whether to start small with a pilot or go big with transformation. You’ll leave with complete clarity on where to focus first and a concrete plan that any qualified vendor can execute.

    Using our highly effective ‘Effort vs. Complexity Matrix’, we plot each opportunity to reveal your “quick wins”: high-impact projects that are surprisingly easy to implement.

    The green box in the upper right is where the magic happens, your “Sweet Spot” of high-impact, easy-to-implement AI opportunities. 

    Most companies focus on the flashy, complex projects (upper left) or get stuck on low-impact busy work (lower right). Our matrix reveals the hidden gems: AI solutions that can transform your business without the typical complexity and cost. Projects in the Sweet Spot often deliver ROI within 30-60 days and build momentum for bigger initiatives. We help you avoid the “resource drains” in the lower left projects that consume time and budget with minimal return and strategically sequence everything else for maximum impact.

    AI Strategy & Consulting

    When You Need to Go Deeper – Comprehensive Organizational Analysis

    For businesses where whiteboarding sessions reveal complex challenges or significant transformation opportunities, our consulting services provide thorough strategic guidance.

    When Consulting Makes Sense

    • Whiteboarding identified multiple competing priorities requiring deeper analysis
    • Complex organizational structures need comprehensive assessment
    • Significant digital transformation initiatives beyond initial AI implementation
    • Multiple departments and stakeholders require extensive interviews and planning

    Our Comprehensive Approach

    • Deep Organizational Analysis: Extensive interviews across departments to understand workflows, challenges, and hidden opportunities
    • Multi-Phase Strategic Planning: Beyond initial roadmaps to create detailed transformation strategies
    • Integration & Implementation Support: Seamless connection of AI solutions into existing systems and processes
    • Ongoing Strategic Partnership: Monthly sessions, continuous optimization, and adaptive planning as your needs evolve

    We Have Passionate Customers Who Have Benefited From Our Partnership

    Fountain City has been very good at providing the desired results without a lot of hand-holding.

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    Eric Vaugen
    IT Manager, Mitchell Industrial Tire Co., Inc.

    They always have our best interests at heart and come to the table with excellent suggestions based on their experience.

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    Danae Redhawk
    Operations Mangement, Vital Leaf

    They are organized, deliver and have great communication.

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    James Fellman
    Group Account Director, CMD

    Their knowledge, level of care and concern is outstanding.

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    Carrie Mapes
    Co-founder, Hello Again

    Fountain City offers an excellent personal touch and is very approachable while being very professional still.

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    Viki Rivkin
    Outreach and Education Legal Liaison, SHALVA

    They’re able to help with anything I throw at them and focus on hitting our goals.

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    Jayson Sevison
    Marketing Director, The Wiseman Group

    They are incredibly honest and have resources who do great work.

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    Eric Wheeler
    President, Linux Global

    Fountain City’s results, honesty and attention to detail stand out. They’re very realistic as well.

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    Ian Richer
    VP Digital Experiences, RGD-One

    I’m always confident they’ll take the lead to ensure that the project runs smoothly and in the manner that I expected.

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    Jocelyn Graff
    Owner, Proficia

    Results and relationships matter to this team, and it makes for a pleasant and productive experience.

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    Lisa Colton
    Founder and President, Darim Online

    Why Businesses Choose Fountain City

    Working alongside Fountain City brings specific, validated benefits:

    We identify high-impact opportunities and create customized implementation plans with expert tool guidance tailored to your unique needs and budget

    Connect AI tools into your existing workflows while building future-proof solutions that adapt and grow with your changing business goals

    Focus on practical outcomes with clear ROI in 6 months or less through our structured, conservative approach that de-risks your investment

    Implement AI-powered solutions like 24/7 chatbots and personalization tools that help you compete effectively against larger players

    Use your data with AI to understand customer behavior and market trends while automating repetitive tasks to free your team for innovation

    Work with a dedicated team that focuses on augmentation, not replacement, serving as an extension of your team with your best interests at heart

    Frequently Asked Questions

    Absolutely not. Our approach is completely vendor-neutral. You’ll receive a comprehensive roadmap with technical specifications that any qualified vendor can implement. Many clients use our roadmap to get competitive bids from multiple providers. Our goal is to give you complete strategic ownership of your AI future, regardless of who executes it.

    Most AI consultations are sales-focused and vendor-specific. Our whiteboarding session is a structured, time-bound strategic planning process with a proven 7-step methodology. You’re not getting generic advice – you’re getting a custom implementation roadmap built through collaborative workshops with your actual team members. Plus, it’s vendor-neutral, so there’s no sales pressure.

    Perfect! That’s exactly why this service exists. The white boarding session helps you determine IF you’re ready, WHEN you should start, and WHAT makes the most sense for your organization. Many clients discover they need to fix foundational processes or data issues before implementing AI – and that’s valuable insight that saves time and money later.

    During the session, we specifically discuss your budget parameters and timeline constraints. The Effort vs. Complexity Matrix is designed to identify quick wins that fit smaller budgets, while the phased approach lets you spread investments over time. We also provide cost ranges for each initiative so you can plan accordingly.

    That’s actually common and valuable! The structured process is designed to surface disagreements and help teams reach consensus. The Effort vs. Complexity Matrix gives everyone a visual framework for discussion, and our facilitator helps navigate different perspectives. Often, the alignment achieved during the session is as valuable as the roadmap itself.

    Yes, we conduct sessions both in-person and virtually. Remote sessions work well with our collaboration tools (we have fancy screens we draw directly on), though in-person sessions sometimes generate more dynamic brainstorming. We’ll recommend the best format based on your team size and geographic distribution.

    This is very common. Many organizations realize they need better processes and systems first, and that’s fantastic news. AI is powered by the data you have or can create, which sits on top of solid processes and systems. So sometimes the initiatives that emerge from our session are actually process improvement and system integration projects, which is great! With those foundational elements in place, you’re effectively getting a double-jump: leveling up your business processes AND then powering them up with AI. Your roadmap will prioritize these foundational steps, ensuring every AI investment you make later delivers maximum impact.

    Not at all. The session is designed for business stakeholders, not technical teams. We translate everything into business terms and focus on outcomes rather than technical details. However, if you have technical team members, they’re welcome to participate and often provide valuable input on implementation feasibility.

    The roadmap includes realistic timelines for each initiative. Quick wins (Phase 1) typically show results within 30-90 days, while more complex projects may take 6-12 months. The session helps you balance immediate impact with long-term transformation based on your specific goals and constraints.

    It varies depending on the project, but we prioritize identifying projects with a clear ROI achievable in 6 months or less. Off-the-shelf AI tools allow faster time-to-value than custom solutions.

    That’s exactly why we use our collaborative white boarding process. We help teams align by working through the matrix prioritization together, evaluating each opportunity based on impact, feasibility, and your specific business goals.

    By the end of the session, everyone understands not just what to prioritize, but why. It’s about building consensus through shared understanding rather than imposing solutions.

    Yes. We prioritize secure AI practices. We can help you understand data privacy implications when implementing AI solutions, working with you to ensure solutions are set up to meet your privacy requirements.

    If appropriate to the task, we can also set up private AI environments (for example on AWS) that allow you to maintain complete privacy and security.

    We provide step-by-step adoption roadmaps and constantly adapt alongside clients. We can swap in new models and use code-driven, open-source projects to ensure solutions scale and stay relevant.

    This helps ensure solutions are designed to scale and stay relevant by adapting to your and the world’s at large changing standards and goals.

    Ready to Turn Your AI Vision Into Reality?

    Let’s start with a strategic whiteboarding session to identify your highest-impact AI opportunities and create a clear roadmap with prioritized next steps for your business.

    📞 Call Now (503) 922-0941